Pollard Thomas Edwards is seeking a highly driven, organised, and experienced Bid Coordinator to join our active Communications Group.

This is a pivotal role in securing new business opportunities by supporting and coordinating the end-to-end bid process. Working closely with the partners, and the wider Communications team, you will take ownership of preparing and coordinating compelling bid submissions and related communications. You will help ensure that our proposals are not only compliant and on time, but also persuasive, visually striking, and tailored to their target audience.

The successful candidate will be self-motivated, detail-focused, and thrive in a fast-paced environment, with the ability to manage multiple priorities. There is an opportunity to get involved with writing for marketing, awards and PR activities and other graphic project work.

PTE’s focus is to design great buildings and places, to deliver excellent services to our clients, and to create a stimulating working environment for our people.

Key duties include:

• research, write, and edit tailored content for bids, submissions, expressions of interest, and competitions
• analyse bid requirements, prepare initial briefings, and identify key tasks
• collate, edit, and format draft bid content (words and images) into cohesive, professional documents
• liaise with bid sponsors, external consultants, and clients where required
• attend weekly new business meetings and maintain the bid tracker
• maintain and develop the central database of bid materials, including company information, CVs, case studies, images, and previous answers
• provide support to the Communications team with general administrative tasks, including updating publicity sheets and other marketing collateral.

Skill requirements:

• excellent written English with strong editing and proof-reading skills
• experience within the built environment, architectural practice, or similar professional services sector
• proficiency in Office 365 and Adobe InDesign, with strong graphic and layout skills.
• highly organised with the ability to manage multiple projects simultaneously
• confident working under pressure and meeting tight deadlines
• strong interpersonal skills - able to collaborate effectively with colleagues and liaise with senior staff and external stakeholders
• self-motivated, adaptable, and able to manage workload independently
• quick to learn and able to build a strong understanding of the practice and its projects
• meticulous attention to detail and a commitment to quality.

Salary dependent on experience.

Please mark your application with your name and the position applied for and send by email to the PeopleTeam at careers@ptea.co.uk